Position: Director of Finance and Administration - Jordan

Department: Finance

Location: Amman, Jordan

Q2 Impact Overview:

The QED Group, LLC (dba Q2 Impact) is a global consulting firm with more than 25 years of experience providing data-driven and insightful solutions in close to 100 countries. We are passionate about transforming lives through knowledge-based solutions. Leveraging deep expertise in monitoring, evaluation, and learning, we help our clients collect, analyze, visualize, and ultimately use data in more effective ways to sustainably address complex global challenges. Our work maximizes results using cutting-edge technologies and innovation, organizational development, and evidence-based decision-making.

POSITION SUMMARY AND PURPOSE

Q2 Impact is seeking a Director of Finance and Administration (DFA) for the USAID/Jordan funded Youth Grow Activity (YGA). The Youth Grow Activity (YGA) is an innovative project to empower youth in Jordan over the next five years (2023-2028). The YGA emphasizes the need for positive youth development (PYD), not only for youth themselves but for society at large. The YGA focuses on three core objectives: (1) preparing youth for economic opportunities through providing access to a high-quality online career counselling and entrepreneurship information; (2) strengthening youth leadership through targeted support of local youth-led organizations (YLO) and youth-serving organizations (YSO) and (3) strengthening Government of Jordan (GOJ) systems to guarantee effective youth participation, create youth inclusive and enabling environment through enhancing accessibility and quality of government systems and services to better cater for youth social and economic empowerment.

The Director of Finance and Administration will have primary responsibility for ensuring the integrity and usefulness of the Q2 Impact local financial systems; facilitating Q2 Impact’s internal project administrative operations; and ensuring that Q2 Impact meets USAID/Jordan programmatic, as well as financial and other reporting requirements.

PRIMARY RESPONSIBILITIES

• Oversees the day-to-day field office financial management, accounting, and operations.
• Helps design and implement policies and procedures for achieving project efficiencies.
• Supervises financial and administrative staff, as required.
• Oversees recruitment, vetting, hiring, and orientation of new staff, as required.
• Maintains and manages field office accounts, in coordination with Q2 Impact headquarters (HQ).
• Prepares and tracks project budgets and budget projections.
• Review vouchers and payment requests, including proper backup documentation to ensure compliance with Q2 Impact policies and procedures and USAID rules and regulations.
• Oversees procurement and inventory management of project supplies, services, and other items by USAID rules and regulations.
• Ensures timely payments to staff, consultants, and vendors.
• Calculates and issues payroll; calculates and submits payroll taxes to the proper Jordanian authorities.
• Maintains complete, accurate, and timely financial records in compliance with USAID and Q2 Impact policies and procedures; prepares and submits monthly financial reports as directed by Q2 Impact headquarters promptly.
• Prepare Monthly, quarterly, annual and ad hoc financial reports to USAID including Accruals, expenditures, projections etc.
• Lead and coordinate budget re-alignment /changes as needed and provide full justification and related narratives.
• Conduct Organizational Capacity Assessment for sub-awardees/ partners and develop partners capacity building plans covering their financial management system, procurement processes, human resource management, social security and tax procedures.
• Lead the delivery of capacity building activities to partners and coordinate with MEAL lead to identify and measure indicators to capture improvement.
• Maintains and oversees internal controls with direction from the Director of Finance HQ.
• Prepares estimates of monthly cash requirements and submits to Q2 Impact Project Management.
• Coordinates with Q2 Impact’s local legal and accounting advisors; serves as the liaison between local external auditing authorities and Q2 Impact headquarters.
• Treasury management, including daily supervision of cash position and accounts and petty cash.
• Management of field office financial filing system (both paper and electronic), in coordination with Q2 Impact guidelines.
• Oversee smooth project start-up in compliance with contract terms and USAID regulations.

MINIMUM EDUCATION, EXPERIENCE, SKILLS & QUALIFICATIONS

• Jordanian citizen.
• Bachelor’s degree in accounting, Business Administration, or related field or a Certified Public or Chartered Accounting qualification (Note: Education requirements are a preference and are highly desired).
• A minimum of ten years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, construction, logistics, and/or human resource-related matters for international development activities of similar dollar value.
• Demonstrated supervisory experience.
• Familiarity with USG financial reporting and compliance requirements; and
• Experience in managing donor-funded procurements and subcontracts/grants.
• Excellent written and verbal communication skills in English required.

REPORTING REQUIREMENTS

• This position reports to the Chief of Party.

DIVERSITY, EQUITY, AND INCLUSION

Ensuring diversity, equity, and inclusion are fundamental aspects of YGA's mission. We believe that by fostering a team comprised of individuals from various backgrounds, beliefs, and ways of thinking, we can effectively harness the collective strength needed to address the world's most complex challenges. Our commitment is to cultivate a culture characterized by trust and mutual respect, where each team member is encouraged to contribute their unique perspectives and talents. We strive to create an environment where everyone can reach their full potential, both as individuals and as part of a collaborative team, enabling us to deliver exceptional work.

EQUAL EMPLOYMENT OPPORTUNITY

Q2 Impact is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and social and recreational activities. We believe in creating an inclusive environment that respects and values the diversity of all individuals, fostering a workplace where everyone can contribute to our shared success.

SAFEGARDING & ETHICS

Ethical conduct is foundational to our organization's mission and operations. We adhere to the highest standards of integrity, honesty, and accountability in all aspects of our work. We are committed to conducting business ethically and treating all stakeholders with fairness, respect, and dignity. Our employees are expected to uphold ethical principles in their interactions with colleagues, clients, partners, and the communities we serve. We prioritize transparency, confidentiality, and compliance with applicable laws and regulations.

WORKING CONDITIONS & REQUIRED EQUIPMENT

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working.

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions in accordance with the Americans with Disabilities Act.