The QED Group LLC dba Q2 Impact (Q2I) is a global boutique consulting firm with more than 25 years of experience providing data-driven and insightful solutions for government clients in close to 100 countries. We are passionate about transforming lives through knowledge-based solutions; leveraging deep expertise in monitoring, evaluation, and learning, we help our clients collect, analyze, visualize, and ultimately use data in more effective ways to sustainably address complex global challenges. Using innovative and evidence-based learning and organizational development approaches, we help our clients use the insights we’ve provided. Our work maximizes results using cutting-edge technologies and innovation, organizational development, and evidence-based decision-making.

Q2I is pleased to implement the five-year (2024-2029) United States Agency for International Development (USAID)-funded Papua New Guinea (PNG) Peace Project. Q2I is dedicated to creating a dynamic peacebuilding paradigm, deeply rooted in the complex terrains of Hela and Morobe provinces. Our methodology is anchored in a data-centric CLA approach leveraging real-time data and active stakeholder engagement to tailor adaptability and learning in conflict-sensitive environments. Q2I understands that a cross-sectoral approach to peacebuilding and leveraging local partnerships are key to addressing drivers of fragility including applying lessons learned from locally-led community peacebuilding initiatives driven by women and youth.

Q2I is seeking a dedicated and experienced Director of Finance and Administration will have primary responsibility for ensuring the integrity and usefulness of the Q2I local financial systems; facilitating Q2I internal project administrative operations; and, ensuring that Q2I meets USAID/Papua New Guinea programmatic, as well as financial, and other reporting requirements.

PRIMARY RESPONSIBILITIES

• Oversees the day-to-day field office financial management, accounting, and operations.
• Helps design and implement policies and procedures for achieving project efficiencies.
• Supervises financial and administrative staff, as required.
• Oversees recruitment, vetting, hiring, and orientation of new staff, as required.
• Maintains and manages field office accounts, in coordination with Q2I headquarters (HQ).
• Prepares and tracks project budgets and budget projections.
• Review vouchers and payment requests, including proper backup documentation to ensure compliance with Q2I policies and procedures and USAID rules and regulations.
• Oversees procurement and inventory management of project supplies, services, and other items by USAID rules and regulations.
• Ensures timely payments to staff, consultants, and vendors.
• Calculates and issues payroll; calculates and submits payroll taxes to the proper Papua New Guinean authorities.
• Maintains complete, accurate, and timely financial records in compliance with USAID and Q2I policies and procedures; prepares and submits monthly financial reports as directed by Q2I headquarters promptly.
• Prepare Monthly, quarterly, annual and ad hoc financial reports to USAID including accruals, expenditures, projections etc.
• Lead and coordinate budget re-alignment/changes as needed and provide full justification and related narratives.
• Maintains and oversees internal controls with direction from the Director of Finance HQ.
• Prepares estimates of monthly cash requirements and submits to Q2I Project Management.
• Coordinates with Q2I's local legal and accounting advisors; serves as the liaison between local external auditing authorities and Q2I HQ.
• Treasury management, including daily supervision of cash position and accounts and petty cash.
• Management of field office financial filing system (both paper and electronic), in coordination with Q2I guidelines.
• Oversee smooth project start-up in compliance with contract terms and USAID regulations.

MINIMUM EDUCATION, EXPERIENCE, SKILLS & QUALIFICATIONS

• Papua New Guinean citizen preferred.
• Bachelor’s degree in accounting, Business Administration, or related field.
• A minimum of ten years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, construction, logistics, and/or human resource-related matters for international development activities of similar dollar value.
• Demonstrated supervisory experience.
• Familiarity with USG financial reporting and compliance requirements; and
• Experience in managing donor-funded procurements and subcontracts/grants.
• Excellent written and verbal communication skills in English required.

REPORTING REQUIREMENTS

This position reports to the Chief of Party.

BENEFITS OF JOINING Q2 IMPACT

• A dynamic group of professionals with diverse backgrounds and expertise, committed to delivering high-quality results and making a meaningful impact in communities around the world.
• An opportunity to lead and shape a growing firm that has a solid reputation in the industry and is poised for further expansion.
• A chance to work across development, diplomacy, and defense sectors, with a broad portfolio of projects and clients.
• A supportive and inclusive culture that values innovation, excellence, and collaboration.
• Competitive salary and benefits package, including health, dental, and vision insurance, and paid time off.

Join our team at Q2I, where your talents, expertise, and passion can make a difference. Apply today and become part of a dynamic and growing organization.

WORKING CONDITIONS & REQUIRED EQUIPMENT

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone
• Other (Specify if any)

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act. The QED Group, LLC is an Equal Opportunity Employer. Women, Minorities, Veterans, and individuals with disabilities are strongly encouraged to apply. AA/V/D. Reasonable accommodation requests will be considered on a case-by-case basis.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.